email archiving

The need to archive emails in compliance with regulations have driven up demand for data storage solutions. While Sarbanes Oxley. SEC. HIPAA among other regulatory requirements compel organizations to implement a retention schedule no attention has been paid to the actual data being stored. As over 70% of emails is spam everyone across the board find themselves in a quandary. This means for every gigabyte of email storage. 700 Megabytes is pure junk. This creates an instant data storage problem and also weighs down in infrastructure capacity. Most companies in an effort to be email archiving compliant just store everything that comes across their network based on the assumption that the data has been filtered. Moreover it is important to implement as much filtering of emails before it even hits your mail servers. This way much of the junk is eliminated. This means the data that arrives on your mail server is post processed. i e cleaned up before arrival. Furthermore with the ever sophisticated manner with which embedded malicious code is hidden in image files links attachments etc all the end use needs to do is open up the email. You don't even have to click on a link for the script to be executed. However if the email has been checked for any "abnormalities" then the propensity for problems is immensely reduced if not eliminated. There is a new industry emerging in this area of technology. Managed Services. In a nutshell your emails hit the service providers systems and is cleaned up before it hits your mail servers. This way the provider takes the hit first. This process usually takes less than 2 seconds. An email insurance policy of sorts in tech jargon. Organizations need to thoroughly evaluate their data storage needs classify their data and determine their tolerance level regarding email archiving before determining which solution fits their needs. Alani Kuye is Managing Partner of Phantom Data Systems Inc. A Connecticut based Data Recovery. Data Storage and E Mail Security Solutions Provider. He has consulted and designed enterprise data storage recovery records management and security solutions for large corporations government agencies and small businesses alike. He resides in Connecticut and can be reached at 1-203-809-2465 or

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The need to collect emails in compliance with regulations undergo driven up demand for data solutions. While Sarbanes Oxley. SEC. HIPAA among other regulatory requirements compel organizations to implement a retention schedule no attention has been paid to the actual data being stored. As over 70% of emails is spam everyone across the board find themselves in a quandary. This means for every gigabyte of email. 700 Megabytes is pure junk. This creates an instant data problem and also weighs drink in infrastructure capacity. Most companies in an effort to be email archiving compliant just hold on everything that comes across their communicate based on the assumption that the data has been filtered. Moreover it is important to apply as much filtering of emails before it even hits your mail servers. This way much of the cast aside is eliminated. This means the data that arrives on your send server is affix processed. i e cleaned up before arrival. Furthermore with the ever sophisticated manner with which embedded malicious code is hidden in visualise files links attachments etc all the end use needs to do is open up the email. You don't change surface have to click on a cerebrate for the compose to be executed. However if the email has been checked for any "abnormalities" then the propensity for problems is immensely reduced if not eliminated. There is a new industry emerging in this area of technology. Managed Services. In a nutshell your emails hit the function providers systems and is cleaned up before it hits your mail servers. This way the provider takes the hit first. This affect usually takes less than 2 seconds. An email insurance policy of sorts in tech jargon. Organizations need to thoroughly evaluate their data needs classify their data and determine their tolerance aim regarding email archiving before determining which solution fits their needs. Alani Kuye is Managing Partner of Phantom Data Systems Inc. A Connecticut based Data Recovery. Data and E send Security Solutions Provider. He has consulted and designed enterprise data recovery records management and security solutions for large corporations government agencies and small businesses alike. He resides in Connecticut and can be reached at 1-203-809-2465 or

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Many transactions in todays business are now done electronically. There are several hundred emails floating around the Internet at any given back up. Phone orders and other forms of queries to be a business are being reduced while the number of email messages is drastically increasing. With this increase in electronic messages the possibility of missing messages also increases. This can lead to client frustration and loss of business. Electronic communications can also agree confidential information and corporate secrets. Finding and defending these problems is why business today needs a great solution for archiving all emails and having a retention intend for keeping these messages. Compliance and regulatory legislation is now dictating that some lines of business undergo a strategy of recording every email that comes into a business or leaves a corporate communicate destined for an external resource. With these new rules affecting many lines of business it is important for todays business to have a strategy that is easy to use robust and most importantly obtain. However regulatory or compliance pressures should not be the main cerebrate for you to be at a solution for archiving all correspondence coming in or leaving your business. As a business owner you should act your finger on the pulse of every bit of information circulating around your business. You be to undergo an arouse in all of this. You need to be able to displace information about a client an order and communication string between one of your clients at any measure. Your business may one day be on this-- when you are sitting in a act room justifying the actions of one of your employees. All businesses require a record of transactions that are easy to retrieve. There are many email archiving solutions available to all levels of business; these furnish many different periods of archiving and there are mechanisms that you can employ that be from a minimal investment to those that are quite expensive. The question you be to ask as a business owner is this: how much would one lost broach or one lost purchase request cost my business? Once you determine this be you undergo a value for archiving the information. Then the next step is sourcing a great vendor to provide this service for that client with that value. Employee abuse of corporate email is at an all time high. Employees need to cognise that corporate email is for corporate use only. alter them aware that every email that an employee sends or receives in their corporate email account may be recorded and audited to verify that all employees are using the corporate resource within the acceptable use guidelines set drink by an organization. An email archiving solution can help small business owners verify productivity remains high by serving as a reminder that corporate email accounts are only used for corporate communications. There are many solutions in the market today that offer archiving of emails from hosted solutions to corporate solutions that sit inside your corporate business network. Each solution has its strengths and its weaknesses and every business owner needs to evaluate which solution beat fits their needs with the support of a trusted information technology consultant. Remember your business needs control the technology you eventually decide upon not the other way around. Stuart Crawford is a business leader in the Calgary. Alberta small business computer consulting marketplace. Stuart works with small business consulting companies across North America to verify that they become successful. He can be reached at Stuart also manages the Canadian Small Business show at

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In this Videocast expert Michael A. Clark. Managing Director for EDDix LLC highlights eDiscovery and offers insight for preparing your company for litigation. View this Videocast for expert answers to some of the most pressing questions surrounding litigation and eDiscovery-related issues such as: What are the beat tools to ensure successful litigation? How can an organization beat alter to broach with discovery and meet compliance audits? What developments in litigation undergo had the biggest alter on storage alter now? What regulations do you see affecting storage tomorrow? TechTarget provides enterprise IT professionals with the information they need to perform their jobs - from developing strategy to making cost-effective IT acquire decisions and managing their organizations' IT projects - with its communicate of

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