corporate email security

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Six percent of workers admitted that they've e-mailed confidential company information to someone they shouldn't have according to a study released Monday by messaging research firm the Radicati Group. "While 6 percent may seem like a small number in a 10,000-user organisation it translates to 600 employees leaking intellectual property," said Sara Radicati president of Radicati in a statement. "It only takes one email to break critical change secrets that can cripple an organisation's business strategy." Other findings from the survey included another disconcerting trend: the majority of corporate employees assail affiliate email controls by using their personal email accounts. Sixty-two percent of those polled admitted to sending business messages from their personal accounts; 25 percent said that they regularly forwarded mail from their business to their personal account. Although Radicati and Mirapoint an email security vendor which co-sponsored the poll said that the bulk of such business-to-personal messaging was probably benign all it takes is one bad seed to ruin a business. "To stay productive during an email outage an employee might use a personal email account to continue to care urgent business," said Bethany Mayer. Mirapoint's chief marketing officer in an associated statement. "On the other hand there are less than innocent reasons that an employee might use their personal email account. To forbid abuses organisations should have strict usage policies and employ technology solutions to circumscribe [such] activities." Offensive language in email continues to pose a threat to corporations even after years of warnings that profane or suggestive messages can be a legal risk. Seventy percent of those polled undergo received offensive messages in their business inboxes while 42 percent have received mail containing foul language from co-workers or business associates. "Some companies haven't set [email] policies or haven't done a good job educating users on existing policies," said Mayer. Some HTML allowed: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <code> <em> <i> <touch> <strong>

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Malicious attackers are increasingly setting their sights on and pushing these two areas into. The report released Tuesday provides a glimpse into the nefarious activities of online attackers and the issues faced by security firms. "empale phishing has had its most critical and damaging impact in military and civilian government organizations and military contractors who build weapons and more," said Alan Paller. Sans initiate research director. He estimated that 90 percent of the attacks that caused the greatest damage over the past 18 months targeted the military and government entities as well as defense contractors. . "It's done as an act of espionage and not so much for economic gain," Paller said during a press conference with other security experts to release the report. A chief information command at a midsize federal agency for example discovered his own computer was sending out data to China unbeknownst to him according to a composite cited in the report. And in an effort to tackle the one federal agency has taken the unusual go of sending out a benign version of a phishing attack to its employees and advance educating those who bite on security measures they should be taking. Phishing is used for economic gain as a means to lure users into giving up their log-on and passwords as well as such sensitive information as Social Security numbers and bank accounts. Custom-built applications undergo also gained favor with malicious attackers due to. Previously attackers used to change state their efforts on widespread software. Other frequent contend targets cited on the enumerate consider Web browsers. Office software e-mail clients and media players on the client side while Windows services. Unix and Mac OS services and database software were listed on the server align of the equation. Unencrypted laptops and removable media as come up as VoIP servers and phones also made it on the list. your be. If this is not your e-mail address. Otherwise gratify analyse your e-mail account now: .. or log in manually to your email client and move the cerebrate in our email. Once you undergo confirmed your registration please. If you believe this mention is offensive or violates the you can report it below (this will not automatically shift the mention). Once reported our cater will be notified and the comment ordain be reviewed. Note: Your e-mail address is used only to let the recipient experience who sent the e-mail and in inspect of transmission error. Neither your communicate nor the recipients's address will be used for any other intend.

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Burton assort senior analyst. Richard Monson-Haefel is hosting a adorn discussion on iPhone and the enterprise on August 28 and 29. Burton customers can register for the telebriefing here: . Richard's invited iPhone interested analysts to connect him. I'll be representing "team security.� My colleague. Eric Maiwald posted about assay management related to use of mobile devices in the previous post below. Over in the identity communicate. Bob Blakley makes the case for why the. And I've been thinking about the risk management questions related specifically to the iPhone iPhones may well undergo a displace but I doubt they'll ever be the mobile device of choice for enterprises. Apple's not marketing the device to corporations. The coolest features of the iPhone a fairly large screen for watching the latest episode of 'The Office' (nod here to SNL's Fred Armisen and his excellent Steve Jobs iPhone parody) or on YouTube iPhones also feature lots of space for storing songs purchased from iTunes aren't the kind of things that makes CEO's decide to kit out every employee with one. Some organizations allow employees to purchase and use whatever mobile phone they wish and more employees are purchasing smartphones with browsers email and internet access. The iPhone supports IMAP and POP3 access to mail servers. And the Safari browser on the iPhone connects to web accessible corporate email like Microsoft's Outlook Web find and IBM's Lotus Web Mail. In cases where enterprises do sanction a specific mobile device quite frequently RIM's BlackBerry or a Windows Mobile smartphone are the choice. BlackBerries unlike iPhones were built for enterprise use and displace security at a premium. They're approved for use by NATO and a number of governments (such as Canada. UK. Australia). And the BlackBerry cryptographic kernel has received FIPS-140-2 certification in the US. There are many third party encryption packages (from vendors such as Credant and Utimaco) that allow users to encrypt data on Windows Mobile devices which provides a layer of security if the smartphone goes missing iPhones don’t have encrypted data storage. Then there's the greenbacks. AT&T (the required provider for iPhone) is selling BlackBerries for $39.99 to $299.99 and Windows Mobile smartphones for $99. The iPhone costs $499 to $599. What enterprise is going to spend $400 more for a less obtain phone just so employees can watch the latest episode of "The Office?" Enterprise use of iPhones is going to be done by employees that wanted the cool factor of the iPhone enough to pay a non-trivial amount of their own money on it. Therefore the question for corporate risk managers is "should iPhones be banned from the enterprise?" Well is the iPhone more or less secure than other smartphones? Probably not though there is the air of inability to encrypt stored data. Smartphone mobile malware is on the rise and if iPhones gain enough market overlap they too will be attack targets. Access to corporate send from employee owned devices is risky but many organizations allow it due to the perceived productivity benefits. Why should the rules be different for iPhone users? Patches and updates are critical for device security iPhones give remote updating so do BlackBerries and Windows Mobile devices but other smartphones no so much. So there's one calculate in the iPhone's enterprise use favor. BlackBerries and Windows Mobile devices support centralized management and remote lock and rub - the iPhone does not. There are browser vulnerabilities to believe but there's no data supporting that Safari is inherently less secure than IE on Windows Mobile. Should iPhones be banned from the enterprise? That's a question each enterprise will undergo to answer. But if employee owned smartphones are allowed and centralized management and encryption of stored data is not required than there's no compelling reason to ban access for iPhone users. So let the iPhones in and then folks can gather around the water cooler on Friday mornings to check the previous night's episode of "The Office" or Tyson on his skate.

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telecommunicate is an easy cheap and readily available create of communication. It's a great tool for businesses but without proper safeguards in place to adjust the information transmitted it can also be a potential threat. An effective telecommunicate policy should be all-encompassing helping organizations obey with federal regulations defend intellectual property and prevent offensive materials from being transmitted across their networks. Companies in the healthcare and financial industries are compelled by law to verify that they meet strict requirements with regards to patient and customer information privacy. In addition virtually all publicly traded companies must now apply measures to prevent leaks of confidential corporate information. A large move of complying with these regulations involves the implementation and enforcement of corporate e-mail policy. According to The ePolicy Institute's "2003 E-Mail Rules. Policies and Practices" chew over only about half (52%) of 1100 U. S companies surveyed undergo any form of e-mail monitoring and policy enforcement. Even more alarmingly only 19% monitor internal e-mail and only 39% monitor outgoing e-mail leaving a large majority of American businesses wide open to a litany of harsh consequences. These consequences include financial penalties due to violations of federal legislation loss of competitive favor from breaches of confidentiality lawsuits from employees alleging a hostile work environment and destruction of company reputation as a prove of disgruntled employees or irresponsible e-mail use. In nearly every industry e-mail is the primary method of communication both internally and outside the organization. Healthcare professionals use it to collaborate with colleagues and staff and be with patients. Banks brokerage firms insurance companies and tax preparation firms use it to communicate with customers and partners and perform countless millions of online transactions every day. Company employees and executives use e-mail to communicate messages discussing corporate financial performance proprietary product information and human resource records. The ever-increasing reliance on e-mail is has brought with it federal legislation such as the Health Insurance Portability and Accountability Act of 1996 (HIPAA). Gramm-Leach Bliley Act of 1999 (GLBA) and Sarbanes-Oxley Act of 2002 (SoX) mandating the protection of confidential information that is stored on or accessible through enterprise networks. Generally speaking this legislation is designed to cause businesses to: verify that e-mail messages containing confidential information are kept secure when transmitted over an unprotected link; verify that telecommunicate systems and users are properly authenticated so that confidential information does not get into the wrong hands; Protect e-mail servers and message stores where confidential information may be stored; and determine and track information that must be confidential. Failure to obey with the information privacy laws due to violation of company policy carries with it stiff financial penalties for the enterprise (up to $250,000 per incident) and possible criminal charges and jail time for affiliate executives. The good news is that a comprehensive messaging security approach can play a study role in maintaining a company's information integrity greatly enhancing its return on security investment. Asset and Intellectual Property Protection Among a affiliate's most important assets are its proprietary product- or service-related data and other information designed to attain competitive favor. However e-mail's prevalence and ease of use make it a ticking time bomb for companies wishing to defend this information. A chew over published by PC Week revealed that upwards of 30% of 800 employees surveyed admitted that they had sent confidential information such as financial reports customer records or product data via e-mail to recipients outside the affiliate. Ten percent admitted receiving e-mail containing confidential information. Not surprisingly most breaches of confidentiality originate within a company. A classic example of this is Borland International a U. S software company. A Borland employee used the company's telecommunicate system to displace confidential information to Symantec his new employer and one of Borland's main competitors. The information transmitted included product design specifications sales data and information regarding a prospective contract for which both companies were competing. As a prove both the (former) Borland employee and the message recipient were charged with change secret theft and a civil lawsuit followed (though it would be unlikely that any financial allocate could ameliorate the lasting alter caused by the intellectual property loss). Part I of the Maximizing E-mail Security ROI series discussed the serious problem of the spam fill rushing toward the enterprise gateway. While the primary costs of e-mail.

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While organizations scramble to defend themselves against the next big TJX-style data breach they're overlooking another risk: social networking. Nearly every organization has an in-house blogger -- officially or not. It doesn't have to be a -- an insider communicate often critical of the Microsoft – to be problems. An enthusiastic employee who's not well-versed on corporate policy a developer on public message boards or even a personal blog where the employee occasionally discusses work all pose risks. A recent survey by Forrester Consulting looked at this and other content-security problems. The survey was commissioned by Proofpoint a provider of email security and data-leak-prevention solutions. The July 2007 survey gathered 308 responses from U. S companies with 1,000 or more employees. Forrester found that more twenty percent of those surveyed had investigated "the exposure of confidential sensitive or private information via a blog or communicate come in posting in the past 12 months." "Security and IT professionals are just starting to wake up to blogs and message boards," said Keith Crosley. Proofpoint's director of merchandise development. "The main concern is still outbound email but these other forms of messaging and networking can't be overlooked." Usually the intentions of employees aren't malicious just careless of measure pass provides a inspect in inform. AOL posted information relating to search queries on its now defunct investigate place violating the privacy of 658,000 subscribers. While AOL tried to defend users' identities replacing user names with numbers it was relatively easy to figure out who a large be of these people were because they often searched for themselves their family and friends and things in their neighborhoods. AOL certainly wasn't malicious just incredibly careless. AOL figured that this information would be useful to researchers and they certainly didn't intend to violate customers' privacy. They just didn't think things through leading to a huge scandal plenty of public humiliation the loss of a number of customers lawsuits and the of three employees including its CTO. According to G. Oliver Young an analyst with Forrester Research the measure to start worrying about circumscribe control is even before an employee enters the affiliate. "If job candidates have questionable content on their MySpace or Facebook pages it should raise flags," he said. It's common now for employers to analyse those sites before a person is even offered an converse. According to Proofpoint's Crosley the scope of the problem is much larger than most populate cognise. "For every high-profile data-leak event there are probably hundreds of smaller ones," he said. These aren't publicized. They're handled internally and the result is often a termination.

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While recent government regulations vary in scope and purpose the be to protect and ensure the integrity of information is universal. Much of the information germane to business today is assimilated and communicated over messaging platforms such as e-mail. As a result the be for a comprehensive approach to the secure delivery of e-mail affects almost all organizations regardless of industry or coat. As with many management challenges the unknown is the most significant cause for concern. In the inspect of telecommunicate and messaging security the most ominous threat is often the lack of ability to decide information flowing in and out of the corporate telecommunicate network. telecommunicate has traditionally been sent "in-the-clear," meaning that telecommunicate headers and contents undergo been readily accessible to anyone with the ability to monitor communicate merchandise. Traditionally encryption technologies have been sufficiently difficult to implement that many businesses chose to sacrifice security in the label of user-friendliness given an application as mission-critical as telecommunicate. For example some encryption and authentication technologies require ubiquitous adoption by each entity attempting to communicate and few undergo ever agreed on which technologies are beat or most efficient. Many businesses committees and users have been attempting to standardize such use for come up over a decade. Over the last few years however regulations have been enacted that require the business and technology communities to generate and apply obtain telecommunicate solutions. Easy-to-use encryption and authentication are now readily available. The new challenge for the enterprise is to determine where and how to apply these new solutions to ensure compliance with new regulations. Understanding how each regulation affects telecommunicate security and delivery is important to understanding the pressures all IT managers ordain be under in the months and years to come. The Sarbanes-Oxley Act of 2002 took cause in June of 2004 and requires CEOs. CFOs independent auditors and audit committees to certify the accuracy confidentiality privacy and integrity of financial statements -- and the effectiveness of internal controls and procedures for financial reporting and disclosures. The most relevant sections of Sarbanes-Oxley to e-mail security are sections 404 and 802. divide 404 deals with internal controls and requires organizations to implement controls over the channel of information to individuals or organizations outside the affiliate's network. Section 802 addresses records management and how desire and in what manner documents (including e-mail) should be retained. Sarbanes-Oxley does not detail specific steps organizations should act to comply with these regulations. Rather it requires that companies apply programs that verify the secure move of information and then to be able to document the success and deficiencies of those programs. There exist some programs that are commonly used as a basis for implementation. Corporations and business partners of companies affected by Sarbanes-Oxley are required to ensure that sensitive information remains obtain. Similar to HIPAA solutions. "Insider information" should not be accessible outside of the perimeter of a company's communicate. Encryption policies should be enforced whether a busy executive remembers to encrypt a message or not. Rogue employees should not be capable of transmitting sensitive financial information outside the communicate. Detailed reports should be available to auditors showing how the system has successfully protected the communicate and archived relevant communications. All of this can be handled swiftly with an telecommunicate governance policy and a central implementation mechanism. Without a mechanism in place these requirements act a tangled web of complicated transactions and increased assay. Unlike HIPAA however. Sarbanes-Oxley often creates a need for organizations to prevent end-user encryption of information because encrypted information cannot be filtered for inappropriate circumscribe or trade secrets as it moves through the telecommunicate servers and onto the Internet. E-mails should be sent to the server as clear-text and only once the content has been cleared for release should it be encrypted according to the organization's policies. The need to compel centralized content policies as well as the be to provide detailed reports to audit committees requires server-level hold back and administration. The servers should be flexible in terms of encryption technology in request to maximize the utility of e-mail while at the same time the communicate should be defended from external attacks The Health Insurance Portability and Accountability Act (HIPAA) came into effect on April 21. 2003. The act is designed to defend the confidentiality integrity and availability of Protected Health Information (PHI) for individuals. PHI is defined as information that includes any individually identifiable health.

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populate constantly transfer personal and professional unprotected emails containing confidential information often without considering the potential consequences of such transactions. telecommunicate is used both for communication and is often the preferred method of routing documents both within and outside affiliate walls. Corporate Espionage Businesses of all sizes have succumbed to forms of corporate espionage. Some instances alter the front page such as when a touted Ferrari design Mauro Iacconi reportedly passed wind tunnel data to Toyota(1) and Hewlett-Packard's legal fiasco with one of its former executives Karl Kamb. telecommunicate threads show that HP attempted to obtain access to computer rival Dell's plans to enter the printer business(2). Billions(3) are spent each year on firewalls anti-virus and other security tools to protect internal information from threats beyond the corporate perimeter. While corporate dollars are allocated for such measures relatively little effort is given to defend email data as it travels across the internet. Outbound Email a Valuable Commodity With all the millions of email sent each day why would anyone want to read my emails? Internal and outbound email communications can include your most important company secrets. evaluate about the many invaluable pieces of collateral kept on your firm's computers and shared drives. Emailing any of these outside the firm could negatively force your affiliate's commercial relationships clientele and prospects. These documents represent your business's time. Edgar Kully of Crestwood Associates a Market Research tighten in Kirkland. Washington spoke to ESS about how this practice impacts his business: "When a client takes your proposal and passes it onto a competitor with the instructions of. 'this is a great come can you duplicate it for less money?' we are getting screwed. It's one thing to lay out determine with a client but a whole other thing when your intellectual capital is given away to make your competition smarter." Should smaller firms take this lying down? Each time intellectual property (IP) is stolen from small and medium sized firms it essentially puts the economy at risk. Small firms stimulate the economy and account for 99.7 percent of all employer firms(4) and are 60 to 80 percent of net new jobs annually over the last decade(5). SMBs be solutions to prevent IP from leaving its doors and inevitably affecting U. S economic growth. Protecting SMB Assets Every time an email is sent out by an SMB a sender must rely on luck and the mercy of its recipient for assurance that sensitive information isn't leaked. All too often data is "Frankensteined;" cut up stitched together and then parceled out to the competition. Here are just a few ways your email can be stolen: The only way to truly prevent your email from being intercepted and redistributed is to use email encryption with rights management controls (also referred to as DRM). Email encryption with robust controls desire rights management ensures the secure assign of email and attachments between sender and recipient. SBRM Solutions What about the cost? DRM technology which was once exclusively for large Enterprise entities and the financially privileged. These tools are becoming accessible to the small and medium businesses. SMBs no longer have to rely on luck and the mercy of its recipients to act sensitive information protected anymore. SBRM Advantages Are SMB solutions just as good as Enterprise DRM? Small Business Rights Management (SBRM) software can be just as robust flexible and support just as many register types as ERM (Enterprise Rights Management) solutions. Email encryption and rights management used by small and medium firms aim the business playing handle when going toe-to-to against their large Enterprise business. Email encryption can:

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